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Condominium Management
Services
Royale Grande Property
Management Ltd. provides a complete set of condominium management services
that cater to the needs of owners and residents of all of our managed
corporations. Our diverse corporate portfolio clearly demonstrates our high
degree of experience in managing high-rise, low-rise, and townhouse
residential condominiums, as well as commercial properties. Our services can
be categorized as follows: financial, operational, and administrative.
Administration
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Prepare annual and long-term budgets
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Manage on-site staff
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Instruct trades when on site
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Preparation of Status Certificates
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Prepare and distribute Annual General
Meeting packages
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Prepare and distribute notices on behalf
of the Board
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Prepare and issue correspondence for monthly Board Meetings, Annual General Meetings,
other Special Meetings
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Communication with Corporation's Solicitor
and attendance at court when necessary
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Assistance in preparation of "Welcome
Package" for all new residents
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Assistance in preparation of the
Corporation's newsletters
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Establishment of excellent resident
relations
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Guidance on acquisition of insurance and
appraisals
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Set effective parking control procedures
By-law Enforcement
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Establish acceptable procedures to record
and pursue by-law and house-rule infractions and notify Board
accordingly. Royale Grande Property Management Ltd. is familiar with the
Condominium Act and the Fire & Safety Codes and other relevant acts,
which pertain to the management of your Corporation.
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Formulation of Fire Safety Plan and Fire
Safety Instructions
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Enforcement of the Condominium Act,
Declaration, By-laws, and Rules and Regulations.
Consulting
Royale Grande
Property Management Ltd. in its experience is familiar with qualified
contractors and has general knowledge of the work required of approximate
costs. Royale Grande Property Management Ltd. will also be responsible for
tendering work to ensure that the Corporation receives the best contracting
value possible.
Financial Management
- Prepare and distribute financial
statements monthly to the Board by the 15th day of the following month.
Included in the financial statements will be the following:
- Notes, which will
explain any large current month variances in expenditures over the
current monthly budgeted expenditures. A breakdown of Accounts
Receivable, a summary of invested funds, and an analysis of Accrued
Liabilities.
- Balance sheet
- Detailed breakdown
of Reserve Fund and Expenses
- Statement of
Operations
- Detailed Breakdown
of Expenditures
- Trial Balance
- Accounts Receivable
Aged Trial Balance
- Accounts Payable
Summary
- Cash Disbursements
Listing
- Bank Reconciliation
- Utility Accruals
Listing
- Copies of Bank
and Investment Statements
- Cash Management and investment of
surplus funds in the Corporation's name under the direction of the Board
for maximum return on investments.
- Prepare draft budget and present to
the Board 60 days prior to year-end.
- Reserve fund planning and projections,
all in accordance with engineered reserve fund study.
- Use of purchase order system and have
efficient and acceptable approval controls.
- Complete payroll administration
including direct deposit for all employees.
- Preparation and assistance for the
annual audit.
- Timely and effective common element
fee collections.
- Processing of all accounts receivable,
accounts payable and banking.
- Pre-Authorized payment for common
element fees.
Staffing
Royale Grande
Property Management Ltd. may provide through Manulife Financial, a
benefit package which may be tailored to each individual's needs at the cost
of the Corporation.
Meeting Attendance
Attend monthly
Board Meetings, Annual General Meetings, and any other meetings required by
the Board.
Natural Gas Direct Purchasing
Royale Grande Property Management Ltd. can propose purchasing natural gas in bulk directly from producers, marketers or local distributors. The agreements will be between the Distributor and the Corporation. This enables our Corporations to receive a saving via Enbridge Gas at a reduced rate.
Physical
Management
- Regular and thorough building and
ground inspections and regular reporting to the Board.
- Preparation of job descriptions, work
schedules and evaluations for all staff.
- Strict inventory controls.
- On-Site preventative maintenance
scheduling, equipment maintenance logs, work supervision, inspection and
approval controls.
- Periodical technical evaluations of
building operating equipment.
- Site personnel supervision, hiring and
training.
- 24 hour emergency coverage.
- Supervision of all maintenance work
and regular reporting to the Board.
- Contract administration and
supervision.
Record Keeping
- Maintain Corporation's documents and records, and
register as required by the Condominium Act.
- Maintain unit files and
records.
Liabilities
Royale Grande
Property Management Ltd. is fully insured as a property management company
with full errors and omissions insurance and will also be co-insured
with your Corporation’s insurance policy upon acceptance.
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